How to Strategically Handle a Departing Employee
What is your employee offboarding process? All new employees go through an onboarding process, receiving access to company insights and information and getting up to speed with policies and procedures. However, little attention is given to employees who are leaving. This could create potential risks for data breaches. Your employee offboarding process should be as thorough as your onboarding process. What steps should you consider when an employee is leaving your company?
Read further for 3 tips on strategic employee offboarding:
1: Human Resources and Accounting.
The first step to take when an employee announces their departure is to notify the necessary managers and departments. These departments typically include HR, Payroll and Benefits, IT, and direct department managers of the departing employee. Create a list of tasks for each department to undergo upon employee departures. HR should manage the exit interview, the signing of resignation or termination letters and non-disclosure or non-compete agreements. Your Payroll department should distribute the employee’s final paycheck as well as any payable accrued benefits at the time of departure.
2: Revoke log-ins and Scrub employee devices.
Your IT manager should clear any log-ins such as usernames or passwords used by the departing employee. This ensures they no longer have access to company systems or confidential information meant for employee eyes only. Next, analyze the departing employee’s electronic devices to ensure data does not leave with them. If your organization allows staff to bring personal devices, enact a company policy about data ownership and the company’s right to wipe data from the departing employee’s personal devices.
3: Know when to bring in outside forensics expert.
If you suspect any company information is being tampered with during or before offboarding, you may want to consider hiring a forensics expert to run an investigation. A forensics expert will be able to analyze usage of the departing employee’s webmail, documents, file shares or network resources.
Be sure to review and update exiting employee procedures regularly. Adhering to standard procedures for every employee makes for good practice. Protecting your company information and security, including your employee’s security, should always be one of your primary directives.